Business writing is defined as writing formal and information reports, memorandums, proposals and other internal and external communications that aid in the organization and structure of everyday business. Done correctly, business writing can be a strong infrastructure holding many successful companies together. Without it, some businesses can fail, missing a strategic and worthwhile piece of the organizational puzzle.
Tips for Effective Business Writing
No matter your role in any organization, the ability to be well-spoken and deliver a clear and concise message through business writing is essential. Here are some tips for effective business writing:
- Know What You’re Writing About – Any effective business communication starts with a great understanding of the product you are writing about. If you need to, go check it out, ask questions, and make sure you thoroughly know the product or service you are communicating about.
- Check Your Spelling – One of the most embarrassing things that can happen when writing a proposal, memorandum or report is to have simple spelling mistakes. Commonly misspelled business words can include words like: accommodate, acknowledgement, commitment, consensus, deducible and many more. If you’re unsure of the spellings, run spell check after every piece that you write.
- Grammar Errors – Grammar errors are another common mistake that can be made when writing for business. Most programs have grammar checks and it is recommended to run this on every document created. In addition, watch your comma placement and word usage (two, to and too or there and their).
- Do Your Research – Ever write a formal disciplinary note on a coworker only to find out that you didn’t have the full information and that he or she had not done what was thought? In business, before you act, do your research. If a mistake is made check every aspect of what happened before acting. Keep it cool, calm, collected and professional at every turn.
- Organization is Key – Reading a poorly put together proposal or disorganized communication can cause a person to throw out an entire idea. When an individual is writing for business, it’s always key to stay organized. Use an outline before writing to make sure you’ve covered all bases. Don’t be afraid to have a second pair of trusted eyes look at your work before submitting it.
Above all, don’t be afraid to revise and edit after you’ve written something to ensure you are fully and clearly communicating your message to your associates. And, if you need a helpful and professional voice, contact Writing Associates for help with all of your writing needs.